ORAL AND POSTER PRESENTATION GUIDELINES

Participants at the conference should be aware that they, or a delegate notified and approved by the conference organizers, are expected to present and defend the manuscript paper in person at the conference, in order for their paper to be considered for inclusion in the conference proceedings publication.
 

Oral or Poster Presentation NOTIFICATION

Accepted papers will be presented by one of their authors at the conference days, in parallel sessions grouped and entitled by Conference Topics.
Oral or poster distribution is optimized in timing schedule at the Hotel conference facilities (rooms, audio and visual equipment).
There is no difference in the treatment of papers manuscripts between oral or poster presentation, both will be fit to the Conference Proceedings and submitted to IEEEXplore Digital Library.
 
Data projector will be provided in each conference room. To be sure you have the pdf or ppt file when is your time scheduled.
Do not forget to bring a USB stick with your ORAL ppt or pdf file.
 


No-Show Policy
 
If a paper is not presented (oral or poster) it will be taken as NO SHOW by the Publication Chair, and not send for IEEEXplore Digital Library for indexing and filing service. Electronic audio/video oral presentation is not permitted.
 
 
 
Oral Presentation Instructions
 
The paper sessions will be listed at the Final Program web page.
Paper sessions will be held in parallel tracks each day. There's no template for oral presentations.
Each author will have 15 minutes for oral presentations (and 5 minutes questions).
ORAL PRESENTATION (ppt/pdf) TEXT IN ENGLISH LANGUAGE PLEASE
 
 
 

Poster Presentation Instructions
 
In order to make the sessions run smoothly, some cooperation from you, as a poster exhibitor, is necessary.
Please make sure your plotted poster is put up before the start of the session and removed after it has ended.
 
Absence of the presenter will be taken as NO-SHOW (an the paper manuscript excluded from IEEE Xplore upload) by the current Session Chair.
Please contact the Session Chair as soon as you can at the properly time schedule the conference program marks.
 
The placement of your poster will be marked on the panel, where it will be presented with the number of your poster. Look for your number in the conference program.
The format to plot the poster is; A0 portrait: 84.1 cm x 118.9 cm (33.1 inch x 46.8 inch).
The fixing format is with drawstring. You will not be allowed to use glue, tape, paint, or staples on the poster boards. 




 
 

PRESENTATION POSTER TEXT IN ENGLISH LANGUAGE PLEASE
PLOT or PRINT OF THE POSTER IS AN AUTHOR DUTY, IN ADVANCE TO THE POSTER SESSION
 


Poster design guidelines
Download Poster Template [Here]
 

Here are some guidelines for poster preparation:
 
1. Download the poster template for poster preparation.
 
2. The title of your paper should appear at the top of your poster in with lettering of at least 2.5 cm high. Below the title, place the authors' names and affiliations.
 
3. Plan on having an Introduction/Outline and a Summary/Conclusion clearly shown on your board.
 
Catch the attention of the attendee with bullet lists, charts, figures, tables, equations, and photographs as applicable to highlight the important technical content of your paper.
 
4. The use of color graphics, and headline style phrases in bullet charts will help the audience to quickly see the theme and your intended message.
 
5. It is a good idea to sequentially number your posted material, or use arrows to indicate the flow of material. This will indicate to the viewer a logical progression through your presentation.
 
6. The ideal poster is clear, simple with only context, objective and main ideas of the presented work.
 
7. Suggested style;
 
- Format: A0 (83cm x 119 cm) - portrait
- Background: white
- Title: Arial bold 96 pt
- Subtitles: Arial bold 80 pt
- Text: Arial normal/italic 60 pt

 
8. Possible contents: abstract, studied system or method, applications or results, discussion, future developments.

 
9. Basic designing advice;
 
- choose a general outline,
- keep in mind the same outline all along the poster,
- avoid secondary issues,
- prefer figures to text and key words to sentences,
- be very clear and simple,
- use two fonts at the most,
- indicate sources of figures,
- Use lots of figures and only small blocks of text - a wall of text is not attractive.
- Make sure that the small blocks of text can stand alone - that way, if someone comes up to your poster and reads only a small portion of it, it will still make sense.
- Use lots of white space - light and empty space attracts the eye (and the reader).
 

10. Design the poster to give an overview of your work - you will be able to discuss details in person.
 

11. Plot your poster in A0 size paper, portrait orientation

12.  Indicate the presenting author if different from the first author
 
13. Consider providing a brief handout or copies of your poster to distribute to poster session attendees.
 
14. Please remove your materials from the poster board immediately after the session. Materials left on the boards after the session will be discarded.
 
15. The fixing format is with drawstring. You will not be allowed to use glue, tape, paint, or staples on the poster boards.